25 Calendar

Special Events Coordinator

Opportunity: Special Events Coordinator

Location: MOHAI, Resource Center at Georgetown & Lake Union Park’s historic Armory building

Classification: 1099 Vendor; Temporary (February to June 2020)

Schedule: Variable; A total of about 300 hours expected.

Contract rate: $50 per hour/DOE


The Special Events Coordinator is responsible for managing and executing detailed event coordination of three upcoming programs: American Democracy: A Great Leap of Faith exhibit Donor Preview or Donor Reception (April 23 or April 30, 2020), American Democracy: A Great Leap of Faith exhibit Member Preview (April 24, 2020), and MOHAI’s Innovation Exchange Cocktail Hour and Reception (May or June 2020, date tbd). This individual must provide professional planning, project management, and choreography for these events, working with MOHAI’s Chief Advancement Officer, Executive Director and Advancement Team.

The events referenced will take place primarily at MOHAI in South Lake Union, however this individual will also attend meetings at the MOHAI Resource Center in Georgetown.

This is a limited term contract, anticipated to begin February 2020 and end June 2020.

Specific Responsibilities:

  • Manage budgets and identify income streams for each event in order to meet contributed income goals.
  • Ensure that all interactions are culturally responsive, respectful, and based on a foundation of MOHAI’s commitment to inclusion, diversity, equity, and accessibility.
  • Identify, steward, and procure corporate sponsors.
  • Lead and coordinate special event committee; develop strategies for event leadership by trustees and key stakeholders.
  • Assess event objectives and recommend production and experiential elements that advance the event goals and secure/retain donor interest and participation.
  • Work cooperatively with MOHAI events staff on the negotiation of contracts and discounts with vendors including caterers, wineries, rental companies, videographers, and lighting/AV and logistics.
  • Work with MOHAI Advancement staff to promote events via development of printed materials, e-marketing strategy, advertising, and branding.
  • Work with MOHAI program staff to develop strategies on ask, creation of content and management of video production (when applicable).
  • Provide stage management, coaching and scripting for speakers, and event registration support.
  • Complete all post-event tasks including evaluation of event elements, recommendations, reconciliation of budget and vendor payments, in coordination with Fiscal office.

Required Qualifications and Skills:

  • At least three (3) years of experience in planning and executing complex nonprofit fundraising events.
  • Ability to work calmly under pressure, managing multiple timelines and tasks and meeting tight deadlines.
  • Provide solid in-kind procurement, negotiating, budget tracking, and project management skills.
  • High degree of creativity and knowledge of event trends and regional participants in the events industry.
  • Demonstrated success in stewarding corporate contacts and soliciting sponsors.
  • Ability to provide direction and earn cooperation among multiple internal departments toward making decisions that ensure the successful execution of events.
  • Solid knowledge of events fundraising best practices.
  • Excellent interpersonal skills, including both written and oral communication.
  • Must be dependable and punctual, maintain security standards, and have a flexible schedule.
  • Strong proficiency in MS Word, Excel, and Outlook, and experience with donor databases such as Altru.
  • Enthusiasm for MOHAI’s exhibits, programs, and mission are a plus!

Museum Vision, Mission, and Overview:

MOHAI is treasured locally and respected nationally as a vibrant resource where history inspires us to be our best, individually and collectively. By collecting and preserving artifacts and stories of our diverse history, MOHAI highlights our regional tradition of innovation and imagination. Through compelling exhibits, scholarship, education, public programs, and community engagement, MOHAI bridges the past, present, and future. MOHAI is a place and a community of people with histories of successes and failures that: bind us together; amuse, disturb, and inspire us; inform and guide us; and deepen our connection with our heritage.

For more than 60 years, MOHAI has been dedicated to enriching lives by preserving, sharing, and teaching the diverse history of Seattle, the Puget Sound region and the nation. With a collection of nearly 4 million artifacts, photographs, oral histories and archival items, and an expansive schedule of exhibits and programs, MOHAI is the region’s premier history center.

MOHAI operates a dramatic and award-winning museum in Lake Union Park in Seattle’s vibrant South Lake Union neighborhood, and a Resource Center in Seattle’s Georgetown neighborhood. MOHAI also hosts the Bezos Center for Innovation, focusing on the history and future of innovation in the region.

MOHAI is accredited by the American Alliance of Museums, and is an official affiliate of the Smithsonian Institution. For more information, please visit

To Apply:

Please e-mail letter of interest, resume, and references to:

Human Resources:

MOHAI is a 501(C)3 Organization and an Equal Opportunity Employer. We are committed to inclusion, diversity, equity and accessibility and building a diverse staff. We encourage people of color to apply.

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