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Chief Financial Officer/Chief Operating Officer (CFO/COO)

Museum Vision and Mission:

MOHAI is treasured throughout the Pacific Northwest and respected nationally as a vibrant resource where history inspires us to be our best, individually and collectively. By collecting and preserving artifacts and stories of our diverse history, MOHAI highlights our regional tradition of innovation and imagination. Through compelling exhibits, scholarship, education, public programs, and community engagement, MOHAI bridges the past, present, and future. MOHAI is a place and a community of people with histories of successes and failures that: bind us together; amuse, disturb, and inspire us; inform and guide us; and deepen our connection with our heritage.

 

Title: Chief Financial Officer / Chief Operating Officer (CFO/COO)

Reports to: Executive Director

Location: MOHAI, Resource Center at Georgetown & Lake Union Park’s historic Armory building

Classification: Full-time, Salaried, Exempt

Benefits include: Medical and dental insurance; eligible for participation in 403 (b) savings plan.

 

Position Description:

The Chief Financial Officer / Chief Operating Officer (CFO/COO) is the principal financial representative for the organization and has primary oversight for the operations teams. The CFO/COO works closely with the Executive Director and Leadership Team on all strategic and tactical matters as they relate to budget management, human resources, visitor experience and general operations. The ideal candidate will advise on the financial aspects of MOHAI’s growth strategy, while also envisioning a new five-year business plan and working to build the Operations team to support those efforts.

The CFO/COO supervises the Controller; Director of Visitor Services; Director of Events Services; Senior Manager, Facilities & Security; and Senior Manager, Human Resources & Operations. This position oversees the organization’s CPA firm/auditors, banking institutions, investment portfolio advisors, insurance/risk management company, health benefits broker, information technology service provider, and others as required. The CFO/COO also works closely with Board Committees and the Advancement, Interpretive Services, Education, and Collections Resources departments of the museum.

Accounting, Budget, Finance, Risk Management, Regulatory and Compliance

  • Work closely with Executive Director on financial strategies and operations planning.
  • Primary responsibility for the accounting systems and financial management.
  • Supervise the budgeting process and tracking and working with department budget managers.
  • Responsible for financial reporting, including revenues and expenses, balance sheets, contributed support, investment portfolio, funds management, and capital projects. Prepare monthly analyses for board Finance and Operations Committee.
  • Prepare forecasts and financial models.
  • Oversee general ledger, accounts payable, accounts receivable, and cash management functions.
  • Coordinate with the Controller to ensure timely and accurate accounting operations, and compliance with all federal, state, local, and contractual requirements, and regulatory deadlines.
  • Monitor internal controls.
  • Attend meetings of MOHAI Board: Executive Committee, Finance & Operations Committee, Foundation Board, and Audit Committee. As lead staff member, coordinate with Committee Chairs and prepare meeting materials for Finance & Operations Committee, Audit Committee, and Foundation Board.
  • Work with the Advancement team to create annual and multi-year fundraising goals.
  • Oversee the annual audits, including financial statements and PBCs.
  • Work with CPA firm tax preparers and review the Form 990 tax returns.
  • Analyze operations to evaluate performance and determine areas of potential earned revenue increases, cost reductions, operations improvement, or policy change.
  • Collaborate with investment portfolio advisor to ensure that assets of MOHAI and the MOHAI Foundation are managed in compliance with all internal standards and policies.
  • Monitor cash balances and fund transfers in accordance with the Investment Policy Statement and Spending Policies.
  • Formulate policies to support best practices, improve efficiency, and ensure institutional integrity and ethics, in accordance with American Alliance of Museums (AAM) accreditation, legal requirements and non-profit standards.
  • Oversee all aspects of risk management and related insurance policies.
  • Maintain partnership and fulfill lease requirements with City of Seattle Parks department.
  • Review museum contracts and agreements for consistency, payment terms, risk management, etc.
  • Attend meetings and participate in local arts and culture CFO Roundtable activities.

Information technology, Facilities & Security, Events Services, Visitor Services & Store, and MOHAI Café

  • Provide leadership and oversight of vendor service contracts and relationships related to Information Technology, Security, Custodial, Facilities maintenance and repair, and merchant services.
  • Provide leadership and oversight of the museum’s Events Services, Visitor Services, Retail/Mercantile, and Café operations, ensuring effective management of these key areas and earned revenues.

Human Resources and Payroll

  • Ensure that all interactions are culturally responsive, respectful, and based on a foundation of MOHAI’s commitment to inclusion, diversity, equity, and accessibility (IDEA). Support the work of Senior Manager, Human Resources and Operations, and the IDEA Committee.
  • Commitment to organizational values and adherence to best practices in human resources activities.
  • Oversee Controller and Senior Manager, Human Resources and Operations, with payroll and personnel-related functions, including payroll processing, recruiting and hiring, policies and procedures, training and development, benefits planning and administration, orientation process, termination actions, employee handbook updates, compensation, performance evaluations, employee relations, conflict resolution, and maintenance of payroll and personnel files.
  • Ensure compliance with all local, state, and federal labor codes.
  • Annual review of employee compensation and benefit plans.
  • Monitor legal matters and consult with counsel when necessary.

Qualifications:

  • Ten years professional experience in finance management, with a minimum of five years in senior financial and operations management experience.
  • Non-profit arts and culture experience preferred, including non-profit strategic or business planning or equivalent experience.
  • Degree in Business Administration, Accounting, CPA, CMA, or MBA or a related field preferred.
  • Commitment to the institutional values of inclusion, diversity, equity, and accessibility (IDEA). Willing and able to be a leader in this work and serve on the IDEA Committee as a core member.
  • A successful track record in setting strategic priorities, creating institutional budgets, developing financial analyses, and making thoughtful decisions which support the health and sustainability of the organization.
  • Strong organizational planning and problem-solving skills, with attention to detail and the big picture.
  • Ability to describe financial concepts and effectively collaborate with program and fundraising colleagues.
  • Experienced in managing audit and tax engagements with third-party CPA firm.
  • High level of proficiency with accounting systems, financial reporting software, and Microsoft Excel.
  • Excellent communication and inter-personal skills with the ability to build trust and rapport, demonstrate listening skills and good judgment, while working with a variety of internal and external stakeholders.
  • Experience with Human Resources including the management and professional development of employees.
  • Enthusiasm for MOHAI’s exhibits, programs, and mission.

Museum Overview:

For more than 60 years, MOHAI has been dedicated to enriching lives by preserving, sharing, and teaching the diverse history of Seattle, the Puget Sound region, and the nation. With a collection of nearly 4 million artifacts, photographs, oral histories and archival items, and an expansive schedule of exhibits and programs, MOHAI is the region’s premier history center. MOHAI operates a dramatic and award-winning museum in Lake Union Park in Seattle’s vibrant South Lake Union neighborhood, and a Resource Center in Seattle’s Georgetown neighborhood. MOHAI also hosts the Bezos Center for Innovation, focusing on the history and future of innovation in the Puget Sound region.

MOHAI is accredited by the American Alliance of Museums and is an official affiliate of the Smithsonian Institution. For more information, please visit www.mohai.org

To Apply (no phone calls, please): 

E-mail a letter of interest, resume, and three references to:  Human.Resources@mohai.org

MOHAI is a 501(C)3 Organization and an Equal Opportunity Employer. We are committed to inclusion, diversity, equity, and accessibility and building a diverse staff. We encourage candidates of color to apply.

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