23 Calendar

Library Collections Manager

Museum Vision and Mission:

MOHAI is treasured locally and respected nationally as a vibrant resource where history inspires us to be our best, individually and collectively. By collecting and preserving artifacts and stories of our diverse history, MOHAI highlights our regional tradition of innovation and imagination. Through compelling exhibits, scholarship, education, public programs, and community engagement, MOHAI bridges the past, present, and future. MOHAI is a place and a community of people with histories of successes and failures that: bind us together; amuse, disturb, and inspire us; inform and guide us; and deepen our connection with our heritage.

Position Title: Library Collections Manager

Reports To: Director of Curatorial Services

Office Location: MOHAI Resource Center at Georgetown

Classification: Exempt, Full-time, Salaried

Schedule: Weekdays with occasional evening and weekend program participation at the museum

Benefits include: Medical and dental insurance; eligible for participation in 403(b) savings plan

Position Description:

MOHAI’s library collection is an important resource that is an integrated and strategic part of the museum’s broader mission of service to the community.  The Library Collections Manager is responsible for the strategic direction of the library within the larger institutional goals, and is responsible for overseeing all aspects of library and archives operations including acquisitions, organization, photo reproduction services, preservation and access. The position reports to the Director of Curatorial Services and is a member of the Curatorial Services team.

Key Responsibilities:

  • Working with museum leadership and other staff members, develop vision and strategy to effectively integrate the library into the broader strategic goals of the museum and to ensure that the library and archives are a relevant, respected, and well utilized resource.
  • Develop plans for acquisitions, inventories, storage, preservation, space utilization, and special projects that advance the museum’s strategic goals.
  • Establish management policies for the library collections, including images, archives, manuscripts, films, oral histories, and other collections.
  • Develop growth strategies and oversee the Library’s photo reproduction orders and usage fee business.
  • Provide supervision and leadership for the library staff members and volunteers.
  • Contribute to creation and development of exhibits and programs, including suggesting exhibit topics, research support for projects, and public presentations.
  • Participation and support for the MOHAI Collections Committee.
  • Establish policies for serving visiting and distance researchers, students and other patrons. This may include responses to questions relating to Seattle history, as well as queries about photographs, documents and other materials in our collections.
  • Develop and administer the department’s revenue and expense budgets.
  • Assist in writing and take lead in meeting conditions of grant funding for library and archives projects.
  • Strategically envision how library resources become a vibrant and integrated part of the museum mission and advocate for that integration. Collaborate with partner organizations as prioritized.
  • Other duties as assigned.

Required Qualifications:

  • Bachelor’s degree in History, Museology, or related field. Master’s degree in Library Science, Archival Management or another relevant field.
  • Five years of experience in library science management, archives or special collections and records management in a cultural heritage or educational setting.
  • Knowledge of library science and museum best practices and current developments.
  • Excellent computer skills in Microsoft Office, library and digital archive management systems.
  • Self-motivator with good judgment as well as team oriented and collaborative: Able to meet deadlines and work as part of a cross-functional team.
  • Strong communication, collaboration, and customer service skills. Confident in working with the public.
  • Ability to meet deadlines, apply policies and procedures consistently, and present recommendations.
  • Enthusiasm for and knowledge about MOHAI’s exhibits, programs, and mission.

Museum Overview:

For more than 60 years, MOHAI has been dedicated to enriching lives by preserving, sharing, and teaching the diverse history of Seattle, the Puget Sound region and the nation. With a collection of nearly 4 million artifacts, photographs, oral histories and archival items, and an expansive schedule of exhibits and programs, MOHAI is the region’s premier history center. MOHAI operates a dramatic and award-winning museum in Lake Union Park in Seattle’s vibrant South Lake Union neighborhood, and a Resource Center in Seattle’s Georgetown neighborhood. MOHAI also hosts the Bezos Center for Innovation, focusing on the history and future of innovation in the Puget Sound region.   MOHAI’s Sophie Frye Bass Library preserves and provides access to nearly 4 million historic photographs, as well as approximately 100,000 manuscripts, maps, books, motion pictures, and printed ephemera, covering the Seattle metropolitan area, Washington State, and Alaska. Archival holdings include business and organization records, oral histories, personal papers, and other historical documents.

MOHAI is accredited by the American Alliance of Museums, and is an official affiliate of the Smithsonian Institution. For more information, please visit

To Apply:

Please e-mail letter of interest, resume, and three references to:

No phone calls, please.

MOHAI is a 501(C)3 Organization and an Equal Opportunity Employer.